- 1. Get everything in one place. (Basically, don't spread your info to the winds! Don't have 5 different calendars with different info on each...one for work...one for home...kids...etc. I am guilty of this!) Have your info in a portable form that can be synced (ie. web-based program to smartphone, etc)
- 2. Take it with you. (Make your personal calendar portable. Don't try to keep everything in a 3 in binder! Make sure you can take it with you at all times.)
- 3. Write everything down. (Write everything so that you leave space in your brain...we only have so much room in there!)
- 4. Make it bite-sized. (Be specific but not wordy...instead of "field trip"...be more specific without being wordy...as in "field trip to Rainforest Adventures, 1-3 pm...send parent reminder")
- 5. Keep like items with like items. (Don't mix big to-dos with little to-dos...."clean out closet" should be in a separate area away from "make Dr. appt.")
- 6. Create a trigger for what you put away. (Make a note to yourself when you file away an important e-mail that needs later attention (so it doesn't get lost), or other things that can't be dealt with immediately but needs "sooner rather than later" attention.)
- 7. Mind your energy levels. (We all know if we are "morning" "afternoon" or "evening" types of people. Save your energy-laden tasks for the times when you are at your best. Do things that don't require as much mental energy for your "down" times).
- 8. No tool is forever. (Ain't it the truth! Jobs, duties, students, work situations, and everything changes. Be ready to change your calendar/tool as other things change.)
- 9. Own your schedule. (Be aware of things in your schedule that don't change...ie. work times, time for grading, planning, phone calls, progress reports, and other non-negotiable demands and pencil them in first).
- 10. Pause to plan. (Make time each week/month to sit down and write down what needs to be done. Don't forget to schedule in time for family, exercise, and just plain FUN.)
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